Administrative Officer
Duties and responsibilities are but not limited to the following:
Responsible for human resources administration and provides advice and assistance to managers and staff concerning Federal and VA/VHA/VAPHS personnel processes and procedures. Assist managers with writing position descriptions, developing job analyses, preparing performance appraisals and competencies, developing KSAs (Knowledge, Skills & Abilities) and drafting disciplinary and adverse action memos. Provide orientation and training to new service line staff. Ensure all employees have mandatory training and maintains documentation and follow up to ensure compliance. Ensure the requests for personnel actions and justifications are properly prepared and do not conflict with published regulations or policies. Coordinate performance appraisal rating activities, professional practice evaluations and scopes, physician performance pay and compensation panels, assuring compliance with labor contracts and VA regulations. Track and submits yearly appraisals, including performance plans, competencies and awards for CCSL staff. Assure collection and aggregation of data related to competencies for annual reports. Monitor reports associated with physician performance pay and ongoing performance evaluations and coordinates reports/findings with fiscal, the Chief of Staff Office, Human Resources, and others key stakeholders. Discuss, investigates, and responds to employee grievances and dissatisfactions in order to resolve conflicts. Represent management at labor management meetings, provides information and resolves conflicts and/or problems that may arise. Prepare reports, briefings, recommendations for action and other communications on service line activities. Works with the Business Manager and DCOS to ensure communications are expedited. Responsible for maintaining a program that evaluates patient or patient representatives; complaints, issues and concerns effectively and in a timely manner. Provide administrative advice and support to achieve optimum operation involving internal coordination which crosses lines of authority within the Service Line, helping to ensure that all programs and clinical services are synchronized and working toward the broad scope mission of the Service line and Medical Center. Assist in coordinating all Fund Control Point activities for the Service Line, and assists in proactively communicates changes in workload which may impact the budget. Assist in developing data management procedures and systems that produce accurate reporting of workload and resource utilization and generate reports for analyzation. Perform studies involving the analysis of manpower, space utilization, equipment, contract services, budgetary/fiscal operations, special projects, educational programs, and medical/legal matters. Work Schedule:
Monday-Friday, 8:
00am - 4:
30pm Telework:
Due to COVID19 AdHOC will be authorized as determined by Agency Policy Position Description/PD#:
Administrative Officer/PD013370 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/10/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS 09 position you must have served 52 weeks at the GS 07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS 07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Coordinating and monitoring the functions of administration services within an office; managing budgetary activities; assisting with human resources functions to include, recruitment, position classification, performance, training etc.; preparing letters, reports and presentations; maintain and improve systems of delivering health care by developing programs and policies; presenting results of program analysis, composing and presenting new procedures . OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Master's Degree, two (2) full years of progressively higher graduate level education at an accredited college or university leading to such a degree, OR an LL.B or J.D. if related or Ph.D. or equivalent Doctoral Degree. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. Transcripts required. OR, Combination:
Applicants may also combine education and experience to qualify at this level. Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements for the GS-9 grade level, and may be computed by first determining the applicant's total qualifying experience as a percentage of the experience required for the GS-9 grade level; then determining the applicant's education as a percentage of the education required for the GS-9 grade level; and then adding the two percentages. The total percentages must equal at least 100 percent to qualify an applicant for the GS-9 grade level. (When crediting education that requires specific course work, prorate the number of hours of related courses required as a proportion of the total education to be used. Transcripts required. Your resume must include a clear and detailed narrative description, in your own words, of how you meet the required specialized experience. Experience statements copied from a position description, vacancy announcement or other reference material constitutes plagiarism and may result in disqualification and losing consideration for the job. Please spell out all acronyms!! Additionally, your resume must include the following information for each job listed:
Job title Duties (be as detailed as possible) Month & year start/end dates (e.g. June 2019 to April 2020) Full-time or part-time status (include hours worked per week) Series and Grade, if applicable, for all Federal positions you have held. Failure to provide in this format may lead to being rated ineligible. You will be rated on the following Competencies for this position:
Administration Management Customer Service Decision Making Leadership Reasoning Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
Work is primarily sedentary, although some slight physical effort may be required. Light lifting is usually in the form of binders, office materials or portable electronics. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Responsible for human resources administration and provides advice and assistance to managers and staff concerning Federal and VA/VHA/VAPHS personnel processes and procedures. Assist managers with writing position descriptions, developing job analyses, preparing performance appraisals and competencies, developing KSAs (Knowledge, Skills & Abilities) and drafting disciplinary and adverse action memos. Provide orientation and training to new service line staff. Ensure all employees have mandatory training and maintains documentation and follow up to ensure compliance. Ensure the requests for personnel actions and justifications are properly prepared and do not conflict with published regulations or policies. Coordinate performance appraisal rating activities, professional practice evaluations and scopes, physician performance pay and compensation panels, assuring compliance with labor contracts and VA regulations. Track and submits yearly appraisals, including performance plans, competencies and awards for CCSL staff. Assure collection and aggregation of data related to competencies for annual reports. Monitor reports associated with physician performance pay and ongoing performance evaluations and coordinates reports/findings with fiscal, the Chief of Staff Office, Human Resources, and others key stakeholders. Discuss, investigates, and responds to employee grievances and dissatisfactions in order to resolve conflicts. Represent management at labor management meetings, provides information and resolves conflicts and/or problems that may arise. Prepare reports, briefings, recommendations for action and other communications on service line activities. Works with the Business Manager and DCOS to ensure communications are expedited. Responsible for maintaining a program that evaluates patient or patient representatives; complaints, issues and concerns effectively and in a timely manner. Provide administrative advice and support to achieve optimum operation involving internal coordination which crosses lines of authority within the Service Line, helping to ensure that all programs and clinical services are synchronized and working toward the broad scope mission of the Service line and Medical Center. Assist in coordinating all Fund Control Point activities for the Service Line, and assists in proactively communicates changes in workload which may impact the budget. Assist in developing data management procedures and systems that produce accurate reporting of workload and resource utilization and generate reports for analyzation. Perform studies involving the analysis of manpower, space utilization, equipment, contract services, budgetary/fiscal operations, special projects, educational programs, and medical/legal matters. Work Schedule:
Monday-Friday, 8:
00am - 4:
30pm Telework:
Due to COVID19 AdHOC will be authorized as determined by Agency Policy Position Description/PD#:
Administrative Officer/PD013370 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/10/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS 09 position you must have served 52 weeks at the GS 07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS 07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Coordinating and monitoring the functions of administration services within an office; managing budgetary activities; assisting with human resources functions to include, recruitment, position classification, performance, training etc.; preparing letters, reports and presentations; maintain and improve systems of delivering health care by developing programs and policies; presenting results of program analysis, composing and presenting new procedures . OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Master's Degree, two (2) full years of progressively higher graduate level education at an accredited college or university leading to such a degree, OR an LL.B or J.D. if related or Ph.D. or equivalent Doctoral Degree. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. Transcripts required. OR, Combination:
Applicants may also combine education and experience to qualify at this level. Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements for the GS-9 grade level, and may be computed by first determining the applicant's total qualifying experience as a percentage of the experience required for the GS-9 grade level; then determining the applicant's education as a percentage of the education required for the GS-9 grade level; and then adding the two percentages. The total percentages must equal at least 100 percent to qualify an applicant for the GS-9 grade level. (When crediting education that requires specific course work, prorate the number of hours of related courses required as a proportion of the total education to be used. Transcripts required. Your resume must include a clear and detailed narrative description, in your own words, of how you meet the required specialized experience. Experience statements copied from a position description, vacancy announcement or other reference material constitutes plagiarism and may result in disqualification and losing consideration for the job. Please spell out all acronyms!! Additionally, your resume must include the following information for each job listed:
Job title Duties (be as detailed as possible) Month & year start/end dates (e.g. June 2019 to April 2020) Full-time or part-time status (include hours worked per week) Series and Grade, if applicable, for all Federal positions you have held. Failure to provide in this format may lead to being rated ineligible. You will be rated on the following Competencies for this position:
Administration Management Customer Service Decision Making Leadership Reasoning Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
Work is primarily sedentary, although some slight physical effort may be required. Light lifting is usually in the form of binders, office materials or portable electronics. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0341 Administrative Officer - Salary Range:
$54,479 to $70,823 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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