Administrative Manager
Oversees the formulation and preparation of the annual budget. Monitors the long-range budget plan for the current fiscal year and beyond. Makes budget-related recommendations to management regarding funding levels for various programs. Works closely with the Human Resources department to project personnel costs, payroll expenditures for current and future fiscal years, reconcile pay period costs and prepare scenario analyses for decision-making. Develops and monitors spending plans. Prepares justifications and requests for supplemental funding allotments. Oversees and manages day-to-day operations of all financial functions, including the safekeeping, depositing, accounting and reporting of monies received by the court. Prepares and oversees the preparation of the status of funds and other recurring reports of obligations and expenditures. Creates visual reports from the Court's accounting system and other spreadsheet tools that convey complicated financial information to non-financial users. Enters allotments and processes reprogramming in the court's financial accounting system. Oversees and manages the procurement of all court supplies, equipment, services and furnishings from government and non-government sources through new contracts, competitive bids or existing government contracts in accordance with all government procurement requirements. Oversees the inventory listing of property and conducts inventory reconciliations. Develops guidelines and controls to ensure the integrity and security of court finances and physical assets. Develops and conducts internal management reviews and audits. Devises and implements administrative and managerial structures, system methods processes, programs and procedures in order to improve the efficiency of the administrative services section and to safeguard public assets. Supervises and evaluates administrative support personnel. Assigns, coordinates, and establishes performance expectations and work requirements for staff. Counsels staff in the development of procedures for streamlining work functions and increasing the quality, efficiency, and productivity of their respective work area. Coaches staff to enhance performance and expand skills; provides opportunities for development and ensure that staff receives adequate training. Cultivates a network of professional contacts within the federal judiciary and the private sector to remain informed on better practices and technical advances. Perform other duties as assigned. Minimum Qualifications At least three years of progressively responsible administrative, technical, professional, supervisory or managerial experience that provided an opportunity to gain skill in developing the interpersonal work relationships needed to lead a team of employees, the ability to exercise mature judgment, and thorough knowledge of the basic concepts, principles, and theories of management and the ability to understand the managerial policies applicable to the judiciary unit involved; and At least one year of experience at or equivalent to the next level below the level of the position for which the person is being considered (i.e., CL-28). Preferred Qualifications Completion of a Bachelor's degree or higher from an accredited college or university in accounting or related field. Hold a Certified Public Accounting (CPA) license or otherwise be qualified to obtain the credential. Familiarity with accounting systems and safeguards, and ability to use Excel and other spreadsheets solutions to analyze and display data to non-financial users. Working knowledge of federal procurement programming. Knowledge of quality management principles, procurement, budget, contracts and strategic planning. Oversees the physical and financial assets of the Court, including overseeing periodic inventories of accountable property. Ability to maintain strict confidentiality, demonstrate sound judgment, and handle sensitive materials. Proven ability to think independently and work cooperatively in an office environment. Excellent communication skills, both orally and in writing. Exhibit the highest standards of excellence, integrity, and customer service, and display at all times and to all persons, a courteous, professional and cooperative attitude. Proven presentation and training skills in both individual and group settings. Excellent interpersonal and customer skills. Familiarity and history with incorporating software applications to further support and advance operations in an efficiency manner. Familiarity and history with engaging in conflict resolution and management.
Estimated Salary: $20 to $28 per hour based on qualifications.
- Department:
0301 Miscellaneous Administration And Program - Salary Range:
$75,147 to $144,327 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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